Ensuring that personal data is secure and protected is of primary concern to Human Resources. All eCampus users are responsible for making sure the data they access and retrieve from the system is secure as well.

Here are some initial steps you can take to help protect sensitive data in your office:

  1. Lock down your computer when you are not at your desk. PC users connected to the network can select “lock computer”(ctrl+alt+del). Macintosh and PC users not connected to the network should set a system password.
  2. Store sensitive data on a secure shared network drive in your office. Data stored on a secure network drive is more protected there than on your desktop. If sensitive data is stored on your desktop, it should be encrypted. If you need to transport your data, use a secure encrypted USB thumb drive. Two secure thumb drive recommendations are the Kingston DataTraveler Secure – Privacy Edition (PC) and the MXI Security Stealth MXP drive (MAC or PC).
  3. Never share reports or other data containing personal information via email.
  4. Data Confidentiality: please remember the Data Confidentiality Statement you agreed to when you first signed on to the eCampus system. You are responsible for maintaining security of your userID and password and should never share them. In addition, you are responsible for security of personal data you obtain or access in the system – including printed information. Please review the terms of the Data Confidentiality Statement if you do not recollect the details.

For more details on information security, go to the University’s ITS Security site. Their page contains a large amount of useful information related to information/data security in the URI environment.