| Account Code: | The code in Human Resources that defines the chartfield string. |
| Account Number: | Accounts are asset, liability, and fund balance (equity) items that appear on the balance sheet. Accounts are also revenue and expense items that appear on the statement of revenues and expenditures (profit and loss). They define the type of expenditure, revenue or balance sheet item. This was called object code . |
| Career: | There are three careers in PeopleSoft:
A student can be active in more than one career at the same time. |
| Chartfield String: | The combination of chartfield values that defines a cost center (formerly account). |
| Checklists: | Items that can be incorporated into a communication to request information from the student, such as a Verification Worksheet. |
| Communications: | Method of communicating with students; e.g., an award letter. |
| Compensation Frequency: | On job data, how the compensation rate for an employee is stated. |
| Compensation Rate: | The salary amount the employee is paid. |
| Department Budget Table: | The group of pages that defines the salary distribution for an employee. |
| Department Number: | A department is an organizational unit established for the purpose of carrying on specific activities or attaining certain objectives with it’s own organizational structure. A department has a specific mission, a manager, defined space, employees and is budgeted and accounted for separately. For example, academic departments include Civil Engineering, Journalism, etc while administrative departments include Purchasing, Facility and Operations, etc. |
| Dynamic Group: | Defines specific employees by group for time reporting purposes. We are using department and then within each department, student payroll and internal payroll. |
| EMPL ID (URI ID): | This is short for Employee ID. Anyone (student, faculty, or staff) created in the database will be assigned an Empl ID. It is a nine-digit number beginning with ‘1’ and assigned sequentially as individuals are entered into the database. Empl ID’s are not recycled or used for more than one person. When it is yours, it is yours forever. This is the number that will be used to identify everyone on campus and is the number on your new URI ID card. We will no longer use social security numbers for identification purposes. |
| Empl Rcd #: | Stands for Employment Record #; Peoplesoft uses record numbers to identify separate jobs since multiple jobs at one time are supported by the system. It is a way to keep track of each job separately. |
| Fund Number: | A fund is an accounting entity established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, or restrictions. For reporting purposes, funds of similar characteristics are combined into fund groups, such as general fund, auxiliary enterprise fund, sponsored research, etc. |
| Graduate Assistant: | In Peoplesoft, a graduate assistant title is reserved for those graduate assistant positions whose tuition is paid for by the University’s central account. This title determines how the tuition is charged. |
| Graduate Payroll: | The payroll for graduate assistants, graduate research assistants and graduate teaching fellows. |
| Graduate Research Assistant: | In Peoplesoft, a graduate research assistant title is reserved for those graduate assistant positions whose tuition is paid for by the department’s account. This title determines how the tuition is charged. |
| Grant ID: | Grants are contributions or gifts of cash or other assets from another government or entity to be used or expended for a specified purpose, activity, or facility. The grant ID is the same field as the Project ID. |
| In-House Payroll: | A collective term used to describe the three payrolls, internal, graduate and student that are paid by URI. |
| Internal Payroll: | URI’s temporary payroll. Formerly called the Monthly Payroll. |
| Job Code: | The code that defines the job title for an employee. |
| Job Data: | The group of pages containing the information that define the employee’s job. |
| National ID: | Also known as the social security number. The National ID also refers to an international student’s home country ID. |
| Paygroup: | The group of employees that are paid based on the same pay rules. |
| Permission Numbers: | This equates to an override. The student is given a random number with which to register for a class on-line, instead of the paper slip Enrollment Services traditionally required to enroll the student manually. |
| Plan: | This is equivalent to the student’s major.
A student can be active in more than one plan at a time |
| Position Number: | The sequentially assigned number to a position that defines the attributes for a specific job. Only the graduate payroll is controlled by positions. |
| Program: | This is equivalent to the college in which the student is enrolled.
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| Program Number: | Programs are groups of related activities directed toward the accomplishment of a set of objectives that are budgeted for separately. Programs might include start-up funds, research incentive funds, faculty recruitment, and so on. These activities may occur within a single department or across multiple departments. |
| Project ID: | Projects accumulate financial information related to a specific project or group of activities from all financial resources. Projects are separately budgeted and have a defined life cycle. Projects could be capital projects such as the Convocation Center or groups of activities such as the Higher Education Technology Initiative. Generally, projects will not have payroll expenses. |
| Service Indicators: | Equivalent to the pre-PeopleSoft term Sanctions; Service Indicators can be positive or negative.
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| State Payroll: | The payroll for faculty and staff paid by the State. This payroll is not being converted to PeopleSoft. |
| Student Groups: | Equivalent to the pre-PeopleSoft term Attention Groups, which is used to target and mark categories of students; for example, athletes, talent development students, centennial scholars, etc. |
| Student Payroll: | The payroll for undergraduate and graduate hourly employment. |
| SubPlan: | This equates to a student’s concentration.
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| Task Group: | A group of employees with the same labor distribution rules. |
| Term: | The semester on which you are working; a drop-down box will always be provided to enable you to choose the correct term. |
| Time Reporting Code: | The code used by the on-line system to identify the type of pay for an employee (i.e. regular versus overtime). |
| URI ID (EMPL ID): | Also known as EMPL ID, it is a nine-digit number beginning with ‘1’ and assigned sequentially as individuals are entered into the database. This number is used to uniquely identify everyone on campus and is the number on your new URI ID card. We will no longer use social security numbers for identification purposes. |
| Weekly Elapsed Time: | Refers to the time collection process for hourly, daily and per unit employees. |
| Work Group: | The group of employees that have the same compensation calculation rules. |